Job Posting: Act Five Admissions & Communications Assistant

Act Five Initiatives is seeking an Admissions & Communications Assistant, proposed to begin ASAP.  This is an hourly position, with anticipated but flexible hours at 5-10 hrs/wk.

Apply by September 13, 2024. Applications will be reviewed on a first come, first served basis, and the job posting will remain as long as the position remains unfilled.

Applications must include

• Cover Letter, including clear connection to Act Five’s mission
• Resume
• 2 References

Submit to jberends@actfive.ca

Introduction to Act Five

Act Five facilitates the Christian discipleship of young people, preparing them for rooted & engaged lives. We are committed to the Christian formation that happens through intentional communities, wilderness and cross cultural experiences, and the commitment to regular practices and disciplines. We are excited by how young people have been led through this community over our first five years.

Based out of Hamilton, ON, Act Five is beginning its sixth program year in Fall 2024. Act Five operates out of a large home in a downtown Hamilton neighbourhood, running a Gap Year Program and a Residency Program.

Key Responsibilities

• Admissions and Recruitment
  • Organize visit schedule – with schools, churches, conferences, camps, etc.
  • Write Mailchimp emails and communications with leads, based on provided input and templates from Act Five’s leadership team
  • Reply to inquiries, directing people as needed from the info@actfive.ca email
  • Track communications and following up with leads
  • Maintain the Act Five application, update it as needed, and send it out to leads
  • Inform social media strategy and content to push applications
  • Assist in conference visits and open houses or other events, as schedule allows
  • Work cooperatively with the leadership team of Act Five to manage incoming students and prepare them for the program year
• Administration
  • Website edits to pages and forms
  • Act Five CRM organization (online database platform, training provided)
  • Swag ordering and organization
  • Inform design and assist with ordering materials for promotional and marketing purposes

Skills & Abilities:

• Must have previous experience with Act Five; preference for previous students or residents.
• Must have a desire to learn and be teachable. Act Five will provide all the training necessary to learn specific software, skills and content areas.
• Must demonstrate an ability to work independently and be organized; to take initiative; and to communicate effectively – orally and through written communications.
• Must have some previous skills in Google docs, calendar, spreadsheets, data entry, typing, and digital communications (i.e. Mailchimp and emails).

Education/Experience:

Minimum high school diploma. Priority given to those with post-secondary education completed or in progress. Prior experience with the Act Five program is an asset.

Salary & Hours:

$18.50/hourly, 5-10 hours per week averaged monthly. Probationary hiring through December 20, 2024; if approved, to be extended beyond this point.